Conditions of Purchase
General Terms and Conditions of Purchase of Filtration Group GmbH
I. General, Scope of Applicability
1.1 These purchase terms are applicable vis-à-vis enterprises, legal entities under public law, and special funds under public law. By accepting receipt of these purchase terms without objection, or by fulfilling our order without objec-tion, the supplier declares its agreement to their exclusive applicability with respect to all supplies and services. We do not acknowledge contradictory or deviating conditions of the supplier, unless we have expressly agreed in writing to their applicability. Our acceptance of the goods or ser-vices under our orders without objecting to any supple-mental or contradictory terms of the seller does not consti-tute our acceptance of the seller’s terms and shall not be construed as a waiver of any objection to such terms.
1.2 All agreements reached by us and the supplier for the purpose of the implementation of this agreement must be documented in writing. Oral side agreements are only val-id if they are expressly confirmed by us in writing. Confir-mation by our purchase department is solely decisive.
1.3 Our purchase conditions also apply to all future transac-tions with the supplier.
II. Offer, Offer Documentation, Responsibility
2.1 The supplier must confirm our order within 10 days. Our order is not to be assigned to any third party. Supple-ments, reductions or other deviations from the order, re-spectively the pertaining documentation, require the written consent of our purchase department.
2.2 The supplier must treat our order and the conclusion of the contract and its terms as confidential. It may only men-tion our order as a reference or for advertising purposes with our written consent.
2.3 We reserve the title and copyrights to pictures, drawings, calculations, tools, models and other documents; they may not be made accessible to third parties without our express written consent and only to those of the supplier’s employees who need to know them for the performance of the contract. They are to be used exclusively for the pro-duction underlying our order; once the order has been dealt with they are to be returned to us without us having to demand them. They are to be kept secret from third parties. The supplier is liable towards us with respect to all damages incurred as a result of its contravention of this provision.
2.4 Our consent with respect to drawings, calculations and other documents does not affect the supplier’s sole re-sponsibility for the item to be delivered. This also applies to proposals, recommendations and other involvement on our part.
III. Prices, Payment Conditions, Set-Off, Assignment
3.1 The price shown in the order is binding. The price does not include the applicable statutory value added tax. Lack-ing any deviating written agreement, the price includes de-livery “free house”, including freight costs and standard trade packaging. We are free to select the carrier. If a price is agreed to be “ex works” or “ex warehouse”, we on-ly assume the most favourable freight costs. All costs in-curred until provision of the delivery item to the carrier, in-cluding loading fees and the charge for the transfer of goods to and from a railway depot, are borne by the supplier.
3.2 Invoices can only be processed if they state the order number given in our order in accordance with the instruc-tions set forth in the order.
3.3 Unless otherwise agreed in writing, we effect payment within 30 days of orderly delivery minus 3% discount, oth-erwise within 60 days without any deductions.
3.4 Our payments are made subject to the reservation of the examination of the invoice and the reservation of our rights on the basis of deficient supplies or services. To the extent defects are already known when payment is due, we are entitled to retain payments in a reasonable amount.
3.5 We have rights of set-off and retention in the statutory scope.
3.6 Claims directed against us can only be assigned with our prior written consent. This does not apply to assignments within the framework of an extended reservation of title. Section 354a German Commercial Code (HGB) is unaf-fected hereby.
3.7 Disputes over the amount of the remuneration do not enti-tle the supplier to wholly or partially suspend its services, not even temporarily.
IV. Delivery Period, Delay, Force Majeure
4.1 The delivery period stipulated in the order is binding. Early deliveries, deliveries of excessive or insufficient volumes, as well as partial deliveries are only permissible if and in-sofar as we have expressly consented thereto in writing.
4.2 The supplier is obliged to inform us without undue delay if circumstances arise or become known to him which will make it impossible for the stipulated delivery period or agreed specifications to be met.
4.3 In case of a delay we are entitled to demand lump sum default damages in the amount of 0.5% of the order price per completed week, however not exceeding an aggre-gate amount of 5%, or, after the expiry of a subsequent deadline set by us, to have the performance owed by the supplier rendered by a third party at the supplier’s costs. We reserve the right to assert further-reaching statutory claims. In particular, after the unsuccessful expiry of a reasonable subsequent deadline, we are entitled to de-mand damages instead of performance, offsetting the paid contractual penalty against these damages. The supplier is at liberty to prove that we incurred no damage or less damage as a result of its default.
4.4 The unreserved acceptance of the delayed supply or ser-vice does not constitute a waiver of our damage claims.
4.5 Subject to the provision of proof to the contrary, the values determined by us during the incoming goods inspections are authoritative as far as the number of units, weights and measurements are concerned.
4.6 If labour disputes, operational disruptions beyond our con-trol, unrest, official measures or other unavoidable events (force majeure) are of more than minimal duration and consequently lead to a considerable decrease of our de-mand, then irrespective of our other rights we are entitled to wholly or partially rescind the contract.
4.7 For each case of negligent
(i) deviation from delivery and packaging specifications,
(ii) premature delivery or
Filtration Group shall be entitled to assert a claim for its additional expenses for logistics in the form of lump sum compensation amounting to EUR 100 (notwithstanding the right to demonstrate greater damages in individual cases). The supplier shall in each case be entitled to demonstrate that Filtration Group has incurred no damages or fewer dam-ages than this lump sum.
V. Transfer of Risk, Delivery and Shipping Documents
5.1 The transfer of risk takes place in accordance with DDP (Incoterms 2010) place of delivery.
5.2 The supplier is obliged to give the order number on all shipping documents and delivery notes. Should it fail to do so, we are not responsible for the delays and/or losses caused thereby and the supplier has to indemnify us ac-cordingly.
6.1 The supplier shall comply with the requirements of the latest valid Packaging Ordinance.
6.2 The supplier shall take back used, empty packaging free of charge. If this is not possible, the supplier shall pay the corresponding, reasonable disposal costs incurred by Filtration Group.
VII. Warranty, Recourse
7.1 The supplier warrants that its supplies conform to acknowledged state-of-the-art standards, comply with all the pertinent norms and have the contractually agreed qualities, and that they also fulfil the pertinent safety provi-sions, have the warranted qualities and are also free from material and legal defects.
7.2 We are obliged to check the good for any quality or quanti-ty deviations insofar and as soon as this is expedient in the ordinary course of business. We will notify defects without undue delay upon their discovery. Insofar, the supplier waives the defence of the delayed notification of defects.
7.3 Acceptance of the supply or service is always made sub-ject to the reservation of all rights, in particular rights aris-ing from the deficient or delayed supply. If the acceptance of the supply or service is hindered or seriously hampered through circumstances beyond our control, then we are entitled to postpone the acceptance of the supply or ser-vice for as long as this situation lasts. If this situation con-tinues for a period of more than four weeks, then the sup-plier is entitled to rescind the contract; further-reaching claims on the part of the supplier are excluded.
7.4 Our claims with respect to material and legal defects are in the full statutory scope. Irrespective hereof, we are enti-tled to demand from the supplier at our discretion either the remedy of the defect or a substitute delivery, insofar as the supplier is not entitled to reject our choice of sub-sequent performance pursuant to sec. 439 para. 2 Ger-man Civil Code (BGB).
7.5 If the supplier does not begin remedying the defect without undue delay upon our demand, we are entitled in urgent cases to take the necessary steps ourselves or to have these steps taken by a third party, after giving the supplier opportunity to comment, at the supplier’s expense.
7.6 The limitation period for claims based on material defects is 36 months, calculated as of the transfer of risk. We are entitled to any lengthier statutory limitation periods provid-ed in secs. 438, 479 and 634a German Civil Code, in the full scope.
7.7 In case of legal defects the supplier also indemnifies us against any claims of third parties. Claims on the basis of legal defects become time-barred in 10 years.
7.8 For goods repaired or delivered as replacements within the limitation period, the limitation period agreed here be-gins anew.
7.9 If, as a result of the deficient supply or service, we incur transport costs, infrastructure costs, labour and material costs or costs for incoming goods checks in excess of the norm, then these must be reimbursed by the supplier. The same applies to all expenses which we must bear vis-à-vis our customer on the basis of its claims to subsequent per-formance.
7.10 If we must take back goods manufactured and/or sold by us due to the deficiency of the supply or service on the part of the supplier or if the purchase price demanded by us is reduced as a result of this, respectively if we are faced with other claims on the basis of defects as a result of this, we are entitled to take recourse against the suppli-er without setting a deadline which would otherwise be necessary.
7.11 Irrespective of the provision in point 7.6, our claims pursu-ant to points 7.9 and 7.10 become time-barred at the ear-liest 2 months after the time when we have fulfilled the claims of our customers aimed against us, at the latest, however, 5 years after the delivery of the good by the supplier.
7.12 If, within 6 months of the transfer of risk, a material defect arises, then it is presumed that this already existed at the time of the transfer of risk, unless this presumption is ir-reconcilable with the nature of the object or defect.
VIII. Product Liability, Recall, Indemnification, Insurance Cover
8.1 If product liability claims or any other claims based on the seller’s breach of warranties according to Section 7.1 are asserted against us, the supplier must indemnify us against them upon first demand, insofar as and to the ex-tent that the damage has been caused by a fault in the good or service delivered by it. In cases of liability de-pending upon culpability, however, this only applies if the supplier is at fault. Insofar as the cause of the damage lies within the supplier’s sphere of responsibility, it bears the burden of proof insofar.
8.2 In the cases described in 7.1 the supplier assumes all costs incurred in this connection, in particular the costs of our legal defence and any recall actions. We will notify the supplier, to the extent possible and reasonable, of the content and scope of such recall actions. We reserve our right to assert further-reaching statutory claims.
8.3 Points 7.1 and 7.2 apply correspondingly to the extent product defects have been caused by supplies or services of suppliers or subcontractors of the supplier.
8.4 The supplier must adequately insure itself against the risks covered by Section 7.1, including recall actions, and must provide proof of such insurance cover upon demand at any time.
IX. Intellectual Property
9.1 The supplier warrants that no rights of third parties are in-fringed in connection with its supplies and services. If a third party takes action against us on this basis, the sup-plier must indemnify us against these claims upon our first written demand.
9.2 In the event of an infringement of a patent, trademark, copyright or other proprietary interest by reason of the manufacture, delivery, license, use, or sale of the goods and services supplied or performed by the supplier, the supplier shall, at its own costs, obtain for us a perpetual, royalty-free license with respect to such item, or shall re-place or modify the item in a manner satisfactory to us, so as to avoid the infringement without any degradation in performance. Supplier’s obligations shall apply even though we furnish any portion of the design or materials or manufacturing processes used by the supplier.
X. Provision of Materials
10.1 Materials, parts, model, containers, special packaging tools, molds, data, drawings, designs and software pro-vided by us remain our property and may only be used for their intended purpose. The processing of materials and the assembly of parts is undertaken on our behalf. It is agreed that we are co-owners in the ratio of the value of the materials provided vis-à-vis the value of the overall product produced therewith; the supplier keeps custody of this shared property on our behalf, free of charge.
10.2 The items listed in Section 10.1 shall be marked as our personal property and shall be separately stored and in-sured by the supplier. The supplier assumes all risk of loss and liability related to such items until they are returned to us. The item shall be used by the supplier only for per-forming its obligations under this contract and are subject to immediate removal upon our written request.
10.3 The supplier shall provide us with all information and doc-uments that the supplier develops in relation to the work or service performed under this contract. Designs, models, software and other intellectual property that the supplier develops in conjunction with its work for us shall be our property.
10.4 All parts, raw materials, tools, materials or other devices or items provided by Filtration Group or purchased by the supplier at Filtration Group’s expense (and whose pro-curement costs have been reimbursed by Filtration Group or are included in and paid for in full in the price payable for the Products) and that are associated with the manu-facture of the Products or used for that purpose (hereafter “Means of Production”) shall remain or become the sole property of Filtration Group. Filtration Group shall also re-tain all rights to drafts, samples, drawings, data, models or other information and documents supplied by Filtration Group. The supplier shall expressly agree that Filtration Group Property or Filtration Group shall not be used for the manufacture or construction of products for third-party customers without Filtration Group’s prior consent in writ-ing. Additional our tool lending agreement which has been agreed in writing.
XI. Dangerous substances and preparations
11.1 For goods and materials as well as for processes which, due to laws, regulations, other provisions or due to their composition and their effect on the environment, have to undergo special treatment with regard to transport, packaging, labelling, storage, treatment, production and disposal, among other things, the statutory regulations of the country of manufacture as well as of the country of distribution must be complied with by the supplier.
11.2 In this case, the Supplier shall provide the Company with the necessary papers and documents prior to confirmation of the order. In particular, all hazardous substances and substances hazardous to water may only be delivered after presentation of an EC safety data sheet and approval by the Company. If, in the course of the supply relationship, the requirements set forth in subsection (1) above change, the Supplier shall immediately send the Company papers and documents corresponding to the changed requirements.
11.3 The Company shall be entitled to return to the Supplier free of charge hazardous substances and substances hazardous to water which have been provided for experimental purposes.
11.4 The Supplier shall be liable to the Company for all damages arising from culpable non-compliance with the statutory provisions existing in this respect.
11.5 The supplier confirms that at all times it meets the obligations arising from Regulation (EC) No. 1907/2006 (REACH) in full. It will actively provide information on notifiable SVHCs as soon as goods ordered are affected by them. It also confirms that the goods ordered do not contain any harzardous substances in accordance with Directive 2011/65/EU (RoHS) and any updates to it. Any applicable exceptions must be precisely specified. The goods supplied to us must not contain any substances banned under Regulation (EC) 2019/1021 (POPs). The goods supplied to us must not contain any banned substances listed in the MD (Material Declaration) of the HKC (IMO, Green Passport). We must be informed of any notifiable substances. Goods supplied to us must not contain any substances listed in the TSCA (Section 6) or the 5 new substances added. Please also note other national and international regulations, such as Conflict Minerals (EU 2017/821), which must also be complied with.
11.6 The supplier must otherwise comply with all statutory and official regulations with regard to environmental protection when fulfilling his contractual obligations.
11.7 The Supplier shall indemnify the Company in full against all consequences, in particular damages from the Company and claims of third parties against the Company, resulting from the Supplier’s culpable failure to comply or to comply in full or in a timely manner with the above provisions of (5)-(6) above.
XII. Place of Jurisdiction, Place of Fulfilment, Choice of Law
12.1 Insofar as the supplier is a businessman, legal entity un-der public law or special fund under public law, our place of business is the place of jurisdiction for all disputes aris-ing from this contractual relationship. However, we are al-so entitled to sue the supplier at its general place of juris-diction.
12.2 Place of performance is the place where the goods are to be delivered pursuant to the order.
12.3 The relevant law of the Federal Republic of Germany ap-plies, without exception, to the legal relations between domestic contractual partners; the applicability of UN pur-chase law (CISG) is herewith excluded.